Best Email Hosting Services Of 2022 – Forbes Advisor – Forbes

The Best Email Hosting Services of 2022


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Dreamhost

Dreamhost

Price

$1.67 to $1.99

per mailbox per month (depending on payment terms)

Dreamhost

Price

$1.67 to $1.99

per mailbox per month (depending on payment terms)

Why We Picked It

DreamHost delivers a rich feature set with a consistent and easy user experience across multiple platforms at an affordable price. DreamHost comes with webmail built-in, and syncs messages across mobile and desktop devices to ensure users don’t miss a single message.

DreamHost is constantly updating its anti-spam features so that customers are a step ahead of the spammers. The company also has strong virus and anti-phishing tools to protect your inbox from cybercriminals.

Who should use it. DreamHost is great for SMBs. You don’t have to be a tech expert to get up and running or to protect yourself from phishing attacks and spam.

Pros & Cons

  • Low cost
  • Large inbox size
  • Popular with WordPress users
  • Pricing structure of different packages can be unclear

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SiteGround

SiteGround

SiteGround

Why We Picked It

SiteGround provides a full complement of hosting services, including email, website and WordPress site hosting. The solution supports an unlimited number of users per domain, as well as unlimited inbox sizes. This should be particularly handy for businesses with high volumes of emails and/or a large user base.

Administrators can manage email through a central panel, and configure automated forwarding and responders. The solution also supports SMTP, IMAP and POP3, which makes it a great fit in any environment.

Who should use it. SiteGround is ideal for businesses that host WordPress sites or use WooCommerce (managed WordPress e-commerce hosting solution). SiteGround is an ideal platform for resellers and service providers to host their customers’ solutions.

Pros & Cons

  • Unlimited inbox size
  • 24/7 support
  • Excellent customer reviews
  • Not great for businesses that only require email hosting

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A2 Hosting

A2 Hosting

Price

$2.99 to $14.99

per month (depending on package and payment terms)

Storage

100 GB to unlimited

(depending on package)

A2 Hosting

Price

$2.99 to $14.99

per month (depending on package and payment terms)

Storage

100 GB to unlimited

(depending on package)

Why We Picked It

A2 Hosting is feature-rich, providing unlimited email addresses, spam protection, preinstalled webmail software and automated email forwarding and responding.

A2 Hosting works with POP3, IMAP and SMTP, and comes with popular email clients preinstalled, which makes it a great fit for any SMB. Support for Contact Form 7 and integration with phpList, Dada Mail and poMMo make it easy for businesses to automate and enhance customer communications processes.

Pros & Cons

  • Unlimited inbox size
  • Money-back guarantee
  • You must purchase web hosting to use mail-hosting services

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Zoho Mail

Zoho Mail

Price

$1 to $4

per user per month

Zoho Mail

Price

$1 to $4

per user per month

Why We Picked It

Zoho Mail offers a well-rounded feature set, including hosting for multiple domains, domain aliases, email recall and more. The solution supports “events,” “tasks,” and “notes.” The former makes it easy for users to schedule events, while the latter two can be used to plan, track and collaborate on processes. When events, tasks and notes are created within emails, there’s a neat feature that allows users to @mention others to make sure messages don’t slip through the cracks.

Zoho’s commitment to security played a big role in making Forbes Advisor’s Best Email Hosting Services list. All data is encrypted during transfer and at rest, and security policies can be created to quarantine or reject unauthorized emails. The solution also comes with malware detection capabilities and enables administrators to set email policies to prevent data leaks. Email retention, audits and eDiscovery functionality are also useful for investigating breaches.

Who should use it. Zoho Mail has email hosting packages for everyone. The Mail Lite version is great for front desk staff, contract employees and frequent travelers, while the premium version is better for power users, senior technical professionals and IT professionals.

Pros & Cons

  • Send attachments up to 1 GB in size
  • Money-back guarantee
  • Integration with optional business productivity apps from Zoho
  • Per-user pricing can be expensive for large businesses

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Google Workspace

Google Workspace

Price

$6 to $18

per user per month, depending on package

Google Workspace

Price

$6 to $18

per user per month, depending on package

Why We Picked It

Gmail is one of the most commonly used email solutions, with 1.8 billion users across the globe. Given its massive user base, most will be familiar with the look and feel and functionality of Gmail, so you can spend less time training employees. Gmail also offers tight integration with the rest of the Google Workspace suite.

All of Gmail’s plans come with security features like 2FA, group-based policy controls (to ensure users only see the data that they are authorized to see) and end point management tools. Gmail also leverages AI to block spam, phishing emails and malware.

Who should use it. Google Workspace is a good choice for SMBs. Google Workspace provides businesses with an email hosting platform plus an entire suite of office productivity applications like Google Drive, Calendar, Meet and more.

Pros & Cons

  • Tight integrations with the rest of the Google Workplace suite
  • Smart reply and smart compose features helps workers write emails faster and with fewer errors
  • Higher per-user license costs


What is Email Hosting?

Email hosting refers to the technology that stores your email messages, files and other information on a remote server. Email hosting services also make it easy to set up and deploy individual email accounts for your employees. Whether it’s your personal email address (such as a Gmail account) or a work account, all email activity is hosted in some way, shape or form.


Which Email Hosting Service Is Right for Me?

Finding the right email hosting solution for your business is a function of your needs. You have to consider factors like your industry, existing IT environment, headcount, inbox and attachment size requirements, feature requirements and more. If you need to support a lot of users, you probably want something with volume discounting. If you are in an industry that is disproportionately targeted by cybercriminals, then you should consider security-focused providers.


Methodology

To choose the email hosting providers for this ranking, Forbes Advisor compared each company based on important factors that include features and pricing. We ranked each company on these factors based on a five-star rating system, with the highest score being five out of five stars. Our criteria was similar to that we applied to our guide to the best web hosting services, but with some changes to account for email-specific needs.

  • Features. First and foremost, we compared email hosting providers based on their functions and features, giving preference to providers with the most useful features and tools.
  • Pricing. Email hosting pricing models and total costs were evaluated based on per-user pricing and volume discounting.
  • Support. Vendors should make it easy for customers to get in touch with support staff in case they need help.


Frequently Asked Questions (FAQs)

Do I need hosting for email?

You don’t have to pay someone to host your email for you. You can host email on your own servers. However, that means you have to purchase, configure and maintain an email server and register your domain on your own. Using an email hosting provider will save companies a lot of time, money and frustration.

How can I get a free domain name?

You won’t find anyone providing free email domain names. You must purchase one from a domain provider or an email hosting provider. Customers can purchase their own unique domain name, so long as it is not already taken.

Does my email and web hosting provider need to be the same?

No. There is nothing preventing a business from hosting their website with one provider, and their email on another. Keep in mind that many web hosting companies typically include a free email domain for customers.



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