TENDER FOR MAINTENANCE UPGRADE SUPPORT AND SUBSCRIPTION TO THE HOSTING OF THE WEB-BASED INTERGRATED LIBRARY MANAGEMENT SOFTWARE AND RADIO FREQUENCY IDENTIFICATIO – Marketscreener.com

BANKI

CENTRAL

KUU YA

BANK OF

KENYA

KENYA

Haile Selassie Avenue

P.O. Box 60000 – 00200 Nairobi Kenya

Telephone: 2861000/2863000

Email: supplies@centralbank.go.ke

TENDER DOCUMENT

TENDER FOR MAINTENANCE, UPGRADE, SUPPORT AND SUBSCRIPTION TO THE HOSTING OF THE WEB-BASED INTERGRATED LIBRARY MANAGEMENT SOFTWARE AND RADIO FREQUENCY IDENTIFICATION (RFID) SECURITY SYSTEM FOR CENTRAL BANK OF KENYA (HEAD OFFICE, BRANCHES & KSMS) FOR A PERIOD OF TWO YEARS

TENDER REF. NO. CBK/029/2021-22

CLOSING DATE: 11th NOVEMBER, 2021 AT 10:30 A.M.

Page 1 of 100

CHECKLIST OF DOCUMENT REQUIRED TO FORM THE BID DOCUMENT

In preparing the bid document in response to the tender, bidders are required ensure that the documents listed in the Table below form part of the bid document.

No.

Documents forming part of the bid

Check (√)

To confirm

1

Invitation to Tender;

2

Section I – Instruction to Tenderers

3

Section II – Tender Data Sheet

4

Section III – Evaluation and Qualification Criteria

5

Section IV-Tendering Forms – To be dully filled as follows:

i)

Form of Tender

ii)

Tenderer’s eligibility – Confidential Business Questionnaire

iii)

Certificate of Independent Tender Determination

iv) Self Declaration Forms – SD1 & SD2

v) Declaration and Commitment to the Code of Ethics

vi). Form PER -1- Proposed Personnel – (Provide details of three (3) Qualified

Technical Staff in the company in library/information science field.

vii). Form PER-2-resume of proposed Personnel

6

Section V: Tenderers Qualification Information

i)

Duly Filled Form ELI 1.1- Tenderers Information Sheet

ii)

Form EL 1.2 Party to Joint Ventures (JV) Information Sheet

iii)

Duly Filled Form CON-2 – Historical Contract Non-Performance

iv)

Form CCC – Current Contract Commitments / Works in Progress

v)

Duly Filled Form FIN – 3.1 – Historical Financial Performance

vi)

Duly Filled Form FIN – 3.2 – Average Annual Turnover

vii)

Duly Filled Form FIN – 3.3 – Financial Resources

viii)

Duly Filled Form EXP – 4.1 – General Expenses

ix). Duly Filled Form EXP – 4.2(a) – Specific Experience (Provide details of at least

four (4) clients with references (names and telephone of contact persons)to which the

company has implemented library cloud-based software and cloud hosting in the last

seven years.

Note: Bidder to provide copies of contracts/LPOs and/or completion certificates/letter

from the client confirming execution of the contract & amount.

x). Duly Filled Form EXP – 4.2(5) – Specific Experience in Key Activities

7

Original Tender Security (Bid Bond) of Kshs 50,000 in the form provided in this

tender document valid for 170 Days from the date of tender opening

8

The bidder must be a certified reseller with signed certificate of Authorization from

the manufacturer.

9

Copy of the company’s current Certificate of Tax Compliance issued by Kenya

Revenue Authority (KRA) valid at least up to the date of tender opening.

10

Copy of Certificate of Incorporation or Business Registration Certificate

11

Section VI: Financial proposal containing priced Bill of Quantities. Prices to be

quoted inclusive of all taxes

12

Section VII: Technical Specifications for services

13

Section VIII- General Conditions of Contract (GCC)

14

Section IX- Special Conditions of Contract (SCC)

15

Section X- Contract Forms

16

Appendices

17

Copy of Company profile.

18

The Tender to be signed by the Director/owner or the person signing has a power of

attorney, without material deviation, reservation, or omission (There is a letter

granting power of attorney to sign the contract, if so required.)

19

If Tenderer is a JV, it should be properly constituted. JV agreement should be duly

signed by the parties

Page 2 of 100

  1. Duly filled and signed declaration form indicating that the Tenderer has not been debarred by the PPRA or any other recognized institution as described in 4.5
  2. Bidder’s representatives attending the tender opening to have personal identification document (National ID/Passport) and letter of introduction
  3. Bidders are required to serialize all the pages of the bid document submitted including any addendum, appendixes and attachments

Page 3 of 100

TABLE OF CONTENTS

INVITATION TO TENDER……………………………………………………………………………………………..….7

PART I -TENDERING PROCEDURE

……………………………………………………………………………………………………………. 9

Section I – Instructions to Tenderers ………………………………………………………………………………………………………………….

10

  1. General …………………………………………………………………………………………………….…….10

1.

Scope of Tender ……………………………………………………………………………………………………………………………………………

10

2.

Unfair Competitive Advantage ………………………………………………………………………………………………………………..

10

3.

Fraud and Corruption ……………………………………………………………………………………………………………………………..

10

4.

Eligible Tenderers ………………………………………………………………………………………………………………………………….

11

5.

Qualification of the Tenderer …………………………………………………………………………………………………………………..

12

B.

Contents of Tendering Document ………………………………………………………………………………………………………….

12

6.

Sections of Tendering Document……………………………………………………………………………………………………………..

12

PART 1: Tendering Procedures ………………………………………………………………………………………………………………..

12

PART 2: Procuring Entity’s Requirements …………………………………………………………………………………………………

12

PART3: Contract ……………………………………………………………………………………………………………………………………

12

7.

Site Visit. ……………………………………………………………………………………………………………………………………………………..

12

8.

Pre-Tender Meeting and a pre-arranged pretender visit of the site of the works ……………………………………………..

13

9.

Clarification of Tender Document, Site Visit, Pre-Tender Meeting. ………………………………………………………………

13

10.

Amendment of Tendering Documents ………………………………………………………………………………………………………

13

C.

Preparation of Tenders ……………………………………………………………………………………………………………………………….

13

11.

Cost of Tendering ………………………………………………………………………………………………………………………………….

13

12.

Language of Tender ………………………………………………………………………………………………………………………………………

13

13.

Documents Comprising the Tender ………………………………………………………………………………………………………………..

14

14.

Form of Tender and Activity Schedule ……………………………………………………………………………………………………..

14

15.

Alternative Tenders……………………………………………………………………………………………………………………………………….

14

16.

Tender Prices and Discounts ……………………………………………………………………………………………………………………

14

17.

Currencies of Tender and Payment …………………………………………………………………………………………………………..

15

18.

Documents Establishing Conformity of Services ……………………………………………………………………………………….

15

19.

Documents Establishing the Eligibility and Qualifications of the Tenderer ……………………………………………………

15

20.

Period of Validity of Tenders …………………………………………………………………………………………………………………………

16

21.

Tender Security ……….

………………………………………………………………………………………………16

22.

Format and Signing of Tender ……………………………………………………………………………………………………………………….

17

D.

Submission and Opening of Tenders …………………………………………………………………………………………………………..

17

23.

Sealing and Marking of Tenders …………………………………………………………………………………………………………………….

17

24.

Deadline for Submission of Tenders ………………………………………………………………………………………………………………

18

25. Late Tenders……………………………………………………………………………………………………………………………………………….18

26.

Withdrawal, Substitution and Modification of Tenders ……………………………………………………………………………………

18

27. Tender Opening………. ………………………………………………………………………………………………18

E.

Evaluation and Comparison of Tenders ……………………………………………………………………………………………………..

19

28. Confidentiality…….. …………………………………………………………………………………………………19

29.

Clarification of Tenders …………………………………………………………………………………………………………………………………

19

30.

Deviations, Reservations, and Omissions …………………………………………………………………………………………………..

19

31.

Determination of Responsiveness …………………………………………………………………………………………………………….

19

32.

Correction of Arithmetical Errors …………………………………………………………………………………………………………….

20

33.

Conversion to Single Currency ………………………………………………………………………………………………………………..

20

34.

Margin of Preference and Reservations …………………………………………………………………………………………………….

20

35.

Evaluation of Tenders……………………………………………………………………………………………………………………………………

20

37.

Abnormally Low Tenders and Abnormally High Tenders………………………………………………………………………………..

21

38.

Unbalanced and/or Front-Loaded Tenders…………………………………………………………………………………………………

21

Page 4 of 100

39.

Qualification of the Tenderer …………………………………………………………………………………………………………………..

22

40.

Procuring Entity’s Right to Accept Any Tender, and to Reject Any or All Tenders ………………………………………..

22

F.

Award of Contract………………………………………………………………………………………………………………………………..

22

41.

Award Criteria …….. …………………………………………………………………………………………………22

42.

Notice of Intention to enter into a Contract ……………………………………………………………………………………………….

22

43.

Standstill Period …………………………………………………………………………………………………………………………………….

22

44.

Debriefing by the Procuring Entity …………………………………………………………………………………………………………. .

22

45. Letter of Award……….. …………………………………………………………………………………………………23

46.

Signing of Contract ………………………………………………………………………………………………………………………………..

23

47.

Performance Security……………………………………………………………………………………………………………………………..

23

48. Publication of Procurement Contract ……………………………………………………………………………………………………….

23

49.

Adjudicator ……. ………………………………………………………………………………………………………………………………….

23

50.

Procurement Related Complaint ………………………………………………………………………………………………………………

23

SECTION II – TENDER DATASHEET (TDS)………………………………………………………………………………………………..

24

SECTION III – EVALUATION AND QUALIFICATION CRITERIA …………………………………………………………….

26

1.

General Provision…………………………………………………………………………………………………………………………………..

26

2.

Preliminary examination for Determination of Responsiveness……………………………………………………………………

26

3.

Tender Evaluation (ITT 35) …………………………………………………………………………………………………………………….

26

4.

Multiple Contracts …………………………………………………………………………………………………………………………………

26

5.

Alternative Tenders (ITT 14.1) ………………………………………………………………………………………………………………..

26

6.

MARGIN OF PREFERENCE …………………………………………………………………………………………………………………

26

7.

Post qualification and Contract ward (ITT 39), more specifically …………………………………………………………………

27

SECTION IV-TENDERING FORMS …………………………………………………………………………………………………………….

29

1.

FORM OFTENDER …………………………………………………………………………………………………………………………….

29

i)

TENDERER’S ELIGIBILITY- CONFIDENTIAL BUSINESS QUESTIONNAIRE……………………………………….

32

ii)

CERTIFICATE OF INDEPENDENT TENDER DETERMINATION ………………………………………………………….

35

iii)

SELF-DECLARATION FORM ………………………………………………………………………………………………………………

36

iv)

APPENDIX 1- FRAUD AND CORRUPTION ………………………………………………………………………………………….

39

2.

TENDERER INFORMATION FORM………………………………………………………………………………………………….

41

OTHER FORMS………………………………………………………………………………………………………………………………….

42

3.

FORM OF TENDER SECURITY – DEMANDBANKGUARANTEE …………………………………………………………

43

4.

FORM OF TENDER SECURITY (INSURANCE GUARANTEE) ……………………………………………………………..

44

5.

FORM OFTENDER-SECURING DECLARATION……………………………………………………………………………………….

45

QUALIFICATION FORMS …………………………………………………………………………………………………………………

46

6.

FOREIGN TENDERERS40% RULE ………………………………………………………………………………………………………

46

7.

FORM EQU: EQUIPMENT ……………………………………………………………………………………………………………………

47

  1. FORM PER -1…….. …………………………………………………………………………………………………48
  2. FORM PER-2……… ………………………………………………………………………………………….……..49

TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION………………………………………………………….

51

10. FORM ELI -1.1…………………………………………………………………………………………………………………………………….. 51

11. FORM ELI -1.2……………………………………………………………………………………………………………………………………..

52

12. FORM CON- 2……………………………………………………………………………………………..………53

13.

FORM FIN- 3.1…………………………………………………………………………………………………………………………………….

55

14.

FORM FIN- 3.2…………………………………………………………………………………………………………………………………….

56

15.

FORM FIN- 3.3…………………………………………………………………………………………………………………………………….

57

16.

FORM FIN- 3.4…………………………………………………………………………………………………………………………………….

58

17.

FORM EXP- 4.1 ……………………………………………………………………………………………………………………………………

59

18.

FORM EXP- 4.2(a) ………………………………………………………………………………………………………………………………..

60

19.

FORM EXP- 4.2(b) ……………………………………………………………………………………………………………………………….

61

Page 5 of 100

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Central Bank of Kenya published this content on 27 October 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 27 October 2021 14:27:04 UTC.